RECORD ASSISTANT

Job Summary / Key Responsibilities:

1. Office Supplies Requisition – from needs assessment and request preparation to approval, documentation, inventory monitoring, and vendor coordination.
2. Janitorial & Other Supplies –manage through the same requisition process as office supplies
3. Issuance and Documentation of Credit Folders & Security Envelopes – responsible for the proper release of requested credit folders and security envelopes, proper logging in both the records system and custody book, and returning them to their designated filing storage to maintain accountability and traceability.
4. Responsible for the timely distribution of transaction documents forwarded from all branches to authorized recipients at the head office.
5. Handles municipal license renewal by gathering requirements, preparing and filing applications, coordinating with the licensing office, securing and verifying approved permits, submitting scanned copies for recordkeeping, and ensuring timely renewal and display for compliance.
6. Petty Cash Fund Custodian – responsible for managing the petty cash fund, including disbursement of approved expenses, accurate recording of transactions, reconciliation of balances, safeguarding of cash, and timely replenishment to ensure availability and accountability.

Educational Background Required:

College Graduate – Business/Office Administration

Experience Required: Minimum of two (2) years’ experience in documentation and safekeeping.

Skills / Competencies Required:

1. Office, Janitorial & other Supplies Management
2. Administrative Coordination
3. Time Management
4. Attention to Detail
5. Data Security
6. Communication Skills